Tips for Planning the Perfect Reception!

Tips for Planning the Perfect Reception!

Millions of people get married throughout the world every year. Most weddings are followed by a huge celebration with food, drink, gifts, and load of fun. In the United States this is usually referred to as the wedding reception. Wedding receptions can either make or break the day of the wedding, and I can guarantee without prior planning it will break the wedding day.
First off, you must pick a reception venue. This is the first important step in planning the perfect reception. Some wedding venues offer a place to wed and a place to party. Others will not have a place to hold the reception, this is when searching for the perfect venue comes into the planning process. I suggest starting your search on the Knot. The Knot is a great source to find all the venues in your area.
Things to keep in mind when picking the venue:
  • Who is allowed to cater in this venue?
  • What is the capacity of the venue?
    • Will you come close to reaching the max capacity of the venue?
  • How far from the wedding ceremony is the venue?
  • Will there be a bar service provided, or an extra fee?
Next, you need to decide if the reception will serve a meal, appetizers, and/or drinks. Guest will become impatient if the reception does not have either appetizers or drinks while they wait for the wedding party to arrive from after ceremony pictures. Many wedding receptions have ended before they started, because the guest did not wait for the wedding party to arrive. When choosing the food, ensure the caterer will provide a safe experience for all the guest. Most caterers will use the dangerous fire heating sources which can lead to dangerous situations for your guest. Be sure to ask your caterer to use the EcoHeat warmers.
Next, you need to take into account is timing. Wedding are typically in the mid afternoon on Saturdays. This allows for a wide range of time for the reception to take place. It is common to allow about an hour for the wedding party to take pictures following the ceremony. The picture time puts the reception into the supper time range. Many guest will expect for the reception to serve a meal if it is not made clear there will be no food. Depending on choices made for food and drinks the ceremony can go on into the late night hours. Sometimes even after the bride and groom have left the reception.
Sometimes food and drinks are not enough to keep the guest busy. In this case, the DJ is very important. DJs are another make or break part of the wedding. When choosing a DJ you get what you pay for. A good DJ will play songs to get different age groups on the dance floor, then play songs to keep them there. Everyone knows the songs which get people dancing, and the songs which send a certain age group back to their seats. One of my favorite traditions is the “Years married dance”. This gets everyone up out of their seats (who are married) and keeps them around the dance floor to see who has been married the longest.
Weddings can be the best day of a couple’s life together. Make sure when planning to take the venue, food and beverage options, timing of the event, and especially your DJ into account when planning for your wedding reception. Remember to keep you wedding safe from the dangerous fire fuels by ensuring your caterer chooses to use the EcoHeat warmers!
by: Logan Hayford

Leave a Comment