Planning in general can force any good event coordinator to need to overcome obstacles whether the event is located indoors or outdoors. Outdoor events require that-added touch of excellence from proper preparation, all the way to presentation.
Have you ever found the perfect venue for you party and then find out there is no good way to get access for electricity or a decent water source? Sometimes planners are even faced with the challenge of overcoming venues not allowing open flames on their property. How does someone get past this issue?
Hosting the perfect reception in a beautiful country side location is something a lot of brides dream about and we have listed some tips to help event planners make these dreams come true.
Make sure to plan for weather
Little things such as covering the entry way, having spare umbrellas, and providing a place to clean your shoes are all good touches to add that help keep the venue clean and safe.
Plan for bugs or unwanted critters
Before your event it would be a good idea to make sure there are enough covered trash cans. Just adding lids will help keep unwanted animals from making a visit to your party. A nice gesture for your guests would be including some small bottles of big spray in areas certain areas for those who need it.
Plan for food presentation
Outdoor events present challenges for caterers for things like water accessibility, windy days, and fire free venue locations. These things can present problems that can make or break a nice event. Sure you can haul your water into the event with the rest of your gear, but why not eliminate the need for it all together? Let’s get rid of the water and the flame, and make the set up easier. Using the EcoHeat Warmer you can provide the perfect amount of heat for your food without the issues stated above. They are designed to fit inside your current chafing dish and are very easy to set up with.
Hopefully these quick tips can help you make your outdoor event planning a little easier, and make for a more comfortable, safer setting for you and the property owner.